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FX Vendor Resource Library

FX Vendor Resource Library

The Agency’s FX program is an ongoing process that involves the preparation of specifications for upcoming contracts. To protect the competitive nature of FX procurements, the Agency will not have any discussions related to the scope, evaluation, or negotiation of any current or future procurement with vendors or their representatives, other than the Agency’s SEAS Vendor, IV&V Vendor, and IS/IP Vendor, who are precluded from bidding on future FX contracts. Procurements are subject to s. 287.057(23), Florida Statutes, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award.

The FX standards and plans below establish project management and process standardization across the FX Program.

Enterprise Program Management Office (EPMO)

Artifact Management Standards [ pdf 689.2 kB ] – Version 300
FX EPMO Charter and Program Management Plan (O-2) [ pdf 707.7 kB ] – Version 400
Project Management Standards (P-2) [ pdf 1007.6 kB ] – Version 500

Project Management Toolkit (P-3) [ pdf 3.8 MB ] – Version 500
SEAS Management Plan (O-1) [ pdf 379.3 kB ] – Version 600

Medicaid Information Technology Architecture (MITA)

MITA Certification Plan (P-4) [ pdf 1.7 MB ] – Version 500
MITA Concept of Operations (ConOps) [ pdf 3.4 MB ] – Version 200
MITA State Self-Assessment [ pdf 1.8 MB ] – Version 201

Organizational Change Management (OCM)

OCM Responsible, Accountable, Consult, and Inform Matrix [ pdf 139.3 kB ] – Version 100
OCM Standards – Working Instructions [ pdf 486.6 kB ] – Version 100

State and Federal Standards

Florida Information Technology Project Management and Oversight Standards
Florida Cybersecurity Standards
Data Center Operations
Cloud Computing
Identity Management
Interoperability and Patient Access Rule[ application/pdf ]

Strategy

Future State Business Process
Governance Plan (S-1) [ pdf 881.8 kB ]  – Version 600
Strategic Plan (S-3) – Version 400 [ pdf 3.4 MB ]

Strategic Project Portfolio Management Plan (S-4) [ pdf 1 MB ]  – Version 300

Technology

Data Management Strategy (T-1) [ pdf 1.9 MB ]  – Version 300
Data Standards (T-3) [ pdf 906.9 kB ]  – Version 300
Design and Implementation Management Standards (T-7) [ pdf 968.2 kB ]  – Version 450
Enterprise Data Security Plan (T-8) [ pdf 1.1 MB ]  – Version 400
Information Architecture (T-2) [ pdf 1.3 MB ]  – Version 300
Technical Architecture (T-5) [ pdf 3.3 MB ]  – Version 300

Technical Management Strategy (T-4) [ pdf 1.3 MB ]  – Version 400

Technology Standards (T-6) [ pdf 339.9 kB ]  – Version 350

The following templates are used in the FX Program and are companions, as applicable, to some of the standards above.

EPMO

Deliverable Expectations Document (DED) [ pdf 206.4 kB ] – Version 500
DMS Risk & Complexity (R&C) Assessment Tool [ pdf 172.3 kB ] – Version 100
FX Deliverable Template [ pdf 191.4 kB ] – Version 250
FX Module Deliverable Expectations Document (DED) [ pdf 242.3 kB ] – Version 100
Monthly Status Report [ pdf 231.5 kB ] – Version 200
Non-Status Meeting Agenda [ pdf 183.6 kB ] – Version 300
Non-Status Meeting Minutes [ pdf 128.9 kB ] – Version 300
Project Charter [ pdf 231.7 kB ] – Version 100
Project Management Plan (PMP) [ pdf 690.6 kB ] – Version 500
Risk Form [ pdf 157.8 kB ] – Version 200
Schedule – DDI with R3 [ pdf 594.2 kB ] – Version 200
Schedule Assumptions and Constraints [ pdf 150.8 kB ] – Version 200
Schedule Quality Control Checklist [ pdf 303.8 kB ] – Version 500

OCM

Change Identification Summary [ pdf 210.5 kB ] – Version 100
Change Impacts List [ pdf 97.5 kB ] – Version 100
Change Readiness Criteria [ pdf 142 kB ] – Version 100
Communications Plan [ pdf 306.2 kB ] – Version 100
Communications-Plan Matrix [ pdf 124.9 kB ] – Version 100
Leader Interviews [ pdf 100.4 kB ] – Version 100
Performance Results [ pdf 81.7 kB ] – Version 100
Project-Schedule [ pdf 167.7 kB ] – Version 100
Stakeholder Analysis [ pdf 330.3 kB ] – Version 100
Stakeholder Engagement Plan [ pdf 120.9 kB ] – Version 100
Stakeholder Heatmap [ pdf 112.1 kB ] – Version 100
Stakeholder Survey [ pdf 111.1 kB ] – Version 100
Strategy and Plans [ pdf 232.5 kB ] – Version 100
Training Plan [ pdf 237.8 kB ] – Version 100
Training Plan Tools [ pdf 189.5 kB ] – Version 100
Weekly Status [ pdf 228 kB ] – Version 100
Workforce Transition Plan [ pdf 248.9 kB ] – Version 100

Technical

Business Process and Rules Management Plan [ pdf 302 kB ] – Version 300
Requirements Management Plan [ pdf 256.1 kB ] – Version 400
System Impact Analysis Management Plan [ pdf 155.7 kB ] – Version 400
Configuration Management Plan [ pdf 191.7 kB ] – Version 400
Testing Management Plan [ pdf 409.1 kB ] – Version 400
Software Problem Resolution Standards and Procedures Plan [ pdf 146.5 kB ] – Version 350
Integrated System Implementation Management Plan [ pdf 203.2 kB ] – Version 400
Integrated Program Operations Management Plan [ pdf 238.6 kB ] – Version 400
Post Implementation Evaluation Plan [ pdf 175.2 kB ] – Version 400
Quality Management Plan [ pdf 165 kB ] – Version 400
Disaster Recovery Plan [ pdf 289.8 kB ] – Version 400
Turnover Plan [ pdf 238.3 kB ] – Version 400