AHCA Logo

COVID-19 Facility Information

Facility Information and Alerts

Section Date Brief Description of Changes During the State of Emergency Link to full Document
Vaccines April 27, 2021 COVID-19 Vaccine Information: Executive Orders that extend and amendment Executive Order No. 20-315 Executive Order No. 21-46 - Executive Order No. 21-47 - Executive Order No. 21-62 - Executive Order No. 21-67 - Executive Order No. 21-79 - - Executive Order No. 21-94 - Executive Order No. 21-94 - Alert
April 30, 2021 AHCA E-blasts with information on the vaccine allocation request process for Hospitals and Long-Term Care providers Hospital Provider Alert - Long-Term Care Provider Alert - 4/30/21
March 8, 2021 Department of Health’s form for determining a patient’s extreme vulnerability to COVID-19, in accordance with Executive Order No. 21-47 and Executive Order No. 21-62 DOH Form: COVID-19 Determination of Extreme Vulnerability - Alert
February 15, 2021 COVID-19 Updates Regarding Vaccine Reporting and CDC Guidelines DOH Guidance - Alert
February 15, 2021 Six Doses of Pfizer-BioNTech COVID-19 Vaccine 'DOH Letter' - Alert
January 25, 2021 AHCA E-blast Long Term Care Monoclonal Antibody Treatment Alert
January 22, 2021 AHCA E-blast Hospital Vaccine Dose Tracking Reminder Alert
April 29, 2021 DOH Public Health Advisory – Rescission of Prior COVID-19 Public Health Advisories, Eligibility for COVID-19 Vaccines, Resuming in-person Government Services DOH Public Health Advisory
January 21, 2021 COVID-19 Vaccinations for Assisted Living Facilities Updated Information Alert - CVS Vaccine Program Update
January 15, 2021 COVID-19 Vaccinations for Assisted Living Facilities FAQ Alert - FAQs
January 7, 2021 AHCA E-blast COVID-19 Vaccinations for Assisted Living Facilities Alert
Continuous Updates COVID-19 Vaccine Expiration Date Tracking Tool COVID 19 Vaccine Tracking Tool
December 30, 2020 COVID-19 Hospital Vaccine Administration Alert
February 26, 2021 COVID-19 Vaccine Information for Hospitals: Executive Order No. 21-46 extends Executive Order No. 20-315 2020 COVID-19 Vaccination Record Card - Transferring COVID-19 Vaccine Inventory - Executive Order 20-315 - Alert - Executive Order No. 21-46
December 17, 2020 AHCA E-blast Week 3 Hospital Vaccine Allocation Alert
December 15, 2020 AHCA E-blast DOH Nursing Home Vaccinations (Broward and Pinellas County) Alert
Reporting June 4, 2021 AHCA E-blast ESS Reporting No Longer Required AHCA EBlast AHCA ESS Daily Reporting Ended
February 16, 2021 AHCA E-blast LTC Facilities Reporting Update Alert - LTC Reporting Updates Archive
February 9, 2021 AHCA E-blast Hospital Reporting Update Alert - Hospital Reporting Updates Archive
November 17, 2020 COVID Testing Mandatory Reporting Requirements for Laboratories and Point of Care Testing Rule 64DER20-34 Diseases or Conditions to be Reported - Alert
October 28, 2020 Hospital Reporting to TeleTracking™ TeleTrack Reporting Information Guide
ESS Questions Retained and to be Removed
Alert
October 21, 2020 Mandatory DOH COVID-19 Reporting Requirements – Laboratories and Point of Care Testing Alert
October 9, 2020 Mandatory COVID 19 Reporting: LTC Resident and Staff Deaths FDOH Mandatory Reporting – LTC Resident and Staff Deaths - FDOH COVID-19 Reporting Portal Factsheet
September 11, 2020 HHS COVID Hospital data certification letter COVID-19 State Reporting - AHCA Certification to Submit Hospital Data to HHS - Alert
May 26, 2020 New CMS nursing home reporting requirements AHCA E-blast – New CMS Nursing Home Reporting Requirements
April 16, 2020 FEMA confirms state reporting system (ESS) as acceptable alternative to direct hospital submissions FEMA ESS Acceptance Letter
Testing Continuous Updates CMS Nursing Home COVID Testing Interim Final Rule, CMS-3401-IFC - DOH County Positivity Rate (Posted 7/27) - DOH Positivity Rate Archive
Continuous Updates Information on COVID-19 Testing and Laboratory Director Qualifications Information on COVID-19 Testing and Laboratory Director Qualifications
Continuous Updates CDC Guidance for Healthcare Professionals about Coronavirus Latest CDC Guidance
Continuous Updates Antigen Testing in Nursing Homes Latest CDC Guidance
October 12, 2020 AHCA E-blast – Nursing Home Update on County Positivity Rate Alert
October 9, 2020 HHS Point of Care Device Fact Sheet Abbott BinaxNOW Fact Sheet
October 1, 2020 AHCA E-blast – Testing of ALF and ICF-DD Staff and Residents Alert
September 11, 2020 AHCA E-blast – Updates on nursing home and ALF testing requirements and end of Curative State Contract 9/15 Alert
August 3, 2020 Curative State-Sponsored Testing for Intermediate Care Facilities for the Developmentally Disabled Staff Curative State-Sponsored Testing for ICF-DDs
April 13, 2020 E-blast Florida Department of Health (FDOH) Emergency Order -  Practitioner and Laboratory Testing for COVID-19 FDOH Emergency Order COVID-19 Testing
March 26, 2020 E-blast with guidance on diagnosing and clearing patients for transfer and assigning Person Under Investigation Numbers to suspected cases Hospital Testing Update- Person Under Investigation
March 18, 2020 E-blast: Current Hospital and Physician COVID-19 Testing Criteria for Elderly and Medically Vulnerable Individuals Hospital and Physician COVID-19 Testing: Elderly and Medically Vulnerable Individuals
March 18, 2020 E-blast: Flyer Hospital and Physician COVID-19 Testing Criteria for Elderly and Medically Frail Hospital and Physician COVID-19 Testing: Elderly and Medically Frail
Screening August 6, 2020 Governor's LTC Re-Opening Task Force Announcement Governor’s LTC Facility Re-Opening Task Force
May 1, 2020 Employee Screening Tool and Criteria Not-Met Log Employee Screening Tool - Employee Criteria Not Met Log
April 25, 2020 Visitor Screening Tool and Criteria Not Met Log Visitor Screening Tool - Visitor Criteria Not Met Log
March 23, 2020 Department of Business and Professional Regulation PPE use DBPR Emergency Order No. 20-002
March 12, 2020 FHCA industry recommended tool kit for screening and notice Coronavirus 2019 (COVID-19) Visitor Screening Toolkit Alert
PPE June 28, 2020 CDC guidance for wearing and making cloth masks Use of Cloth Face Coverings to Help Slow the Spread of COVID-19
April 10, 2020 PPE Webinar Training for Long-Term Care Facilities Flyer PPE Webinar Flyer
March 23, 2020 DBPR Emergency Order 2020-02 waives s.499.006, F.S. DBPR Emergency Order 2020-02 - s. 409.006 F.S.
March 18, 2020 Universal Face Mask Use in Long Term Care Facilities Universal Face Mask Use: Residential and Long-Term Care Facilities - Clarification
Independent Residents / Retirement Communities July 31,2020 CDC prevention and guidance for retirement communities and independent living facilities Retirement and Independent Living Communities: Interim Prevention Guidance
June 29, 2020 CDC prevention guidance at senior living communities Retirement and Independent Living Communities: Prevention Guidance
March 21, 2020 List of prohibited activities at senior living communities Independent Living: Guidance for Senior Living Communities
Emergency Orders May 3, 2021 Executive Orders invalidating all remaining local Emergency Orders and suspending all remaining local government mandates and restrictions based on the COVID-19 State of Emergency Executive Order No. 21-101 - Executive Order No. 21-102
March 29, 2021 State Limitations on Long-Term Care Facility Visitation Lifted FAQ FAQ - Alert
March 23, 2021 State Limitations on Long-Term Care Facility Visitation Lifted DEM Emergency Order 21-001 - Alert
February 26, 2021 Declaration of a Public Health Emergency: Executive Order No. 21-45 extends Executive Order No. 20-52 Declaring a Public Health Emergency (Executive Order No. 20-52) - Executive Order No. 21-45
November 4, 2020 Long Term Care Facility Visitation Expectations LTC Facility Visitation FAQs - Alert
October 22, 2020 Emergency Order revising visitation restrictions at long-term care facilities Department of Emergency Management (DEM Order No. 20-011) - Alert- Q&A
September 9, 2020 AHCA E-blast – Long Term Care Facility Visitation Expectations AHCA E-Blast – LTC Facility Visitation Expectations
September 1, 2020 Emergency Order revising visitation restrictions at long-term care facilities Department of Emergency Management (DEM Order No. 20-009) - Alert - Q&A
September 1, 2020 AHCA E-blast – Task Force on Safe and Limited Re-opening of LTCs Visitation Recommendations AHCA E-blast – Task Force on Safe and Limited Re-opening of LTCs Visitation Recommendations
May 13, 2020 Extension of quality assessment payment deadline for nursing homes and intermediate care facilities Temporary Extension of Nursing Home and Intermediate Care Facility Quality Assessment Reporting for Medicaid (Emergency Order AHCA No. 20-003)
May 4, 2020 Emergency Order outlining Phase 1 Recovery guidance for individuals, businesses, and institutions Phase 1: Safe. Smart. Step-by-Step. Plan for Florida’s Recovery (Emergency Order No. 20-112)
April 10, 2020 Coronavirus (COVID-19) added to practitioner and laboratory reporting requirements Department of Health Emergency Rule No. 64DER20-26
March 23, 2020 Waives PPE requirements outlined in section 499.006, Florida Statutes Department of Business and Professional Regulation (Emergency Order 2020-02)
March 20, 2020 All practitioners shall immediately cease performing medically unnecessary, non-urgent or non-emergency procedures or surgeries Non-essential Elective Medical Procedures (Executive Order No. 20-72)
March 11, 2020 Screening requirements of persons under investigation and/or confirmed cases at LTC facilities Department of Emergency Management (DEM Order No. 20-002)
March 1, 2020 Measures necessary to protect public health Declaring a State of Emergency (Executive Order No. 20-51)
March 1, 2020 Florida Department of Health Declaration of Public Health Emergency Department of Health Declaration of a State of Emergency (Emergency Order)
Regulatory Information September 15, 2020 CMS Prioritization and Survey tools for Hospital Infection Control Visits. QSO 20-20
CMS Infection Control Survey Tool – Hospitals and non-LTC
Current Law Overcapacity Authority Overcapacity 408.821(2), Florida Statutes
Staffing July 20, 2020 Return to work criteria for essential personnel, confirmed or suspected COVID cases Return to Work Criteria Updated 7/20
March 28, 2020 Health Care Provider Background Screening - interoffice memorandum Health Care Provider Background Screening
March 27, 2020 Employment background screening when fingerprint vendors are unavailable Emergency Order AHCA No. 20-001 - Background Screening
March 17, 2020 Staff curfew letter to travel during curfew periods Curfew Letter for Health Care Workers
Transfer September 15, 2020 AHCA E-blast - Updates to COVID isolation facility admission protocols and other changes effective 9/18 and 10/1 Alert
July 20, 2020 E-blast Long-Term Care Facilities Transfers and Testing Updates Long-Term Care Facilities Transfers and Testing Updates
May 5, 2020 E-blast nursing home COVID-19 transfers Nursing Home COVID-19 Response/Resident Transfer
March 19, 2020 Notify hospital EDs of COVID-19 status prior to transfer Transfer Form: SNF to Hospital
March 15, 2020 All hospitals assess for COVID-19 prior to transfer Transfer Form: Hospital to SNF
General Facility Resource Information Continuous Updates CDC COVID-19 LTC Preparedness Checklist Nursing Home and Long Term Care Facilities: COVID-19 Preparedness Checklist
Continuous Updates Federal Waivers: Centers for Medicare and Medicaid certification waivers CMS Current Emergencies: Waivers and Flexibilities
Continuous Updates Discontinuation of transmission-based precautions and disposition of patients in long term care facilities CDC discontinuation of transmission-based precautions guidance
July 29, 2021 Reminder: Hospital Flexibilities Alert
November 20, 2020 CMS Holiday Guidance for Long Term Care Facilities Alert
October 28, 2020 COVID-19 Long-Term Care Vaccinations Update Alert
October 19, 2020 CDC Pharmacy/Long Term Care Vaccination Initiative Program Overview - FAQ - Alert
July 28, 2020 How to disinfect your facility properly Facility Disinfection for Sick Persons
June 12, 2020 CDC guidance on mass gathering events Resources: Large Community Events & Mass Gatherings
May 27, 2020 Additional disinfection guidance for community facilities Cleaning and Disinfecting Community Facilities: Recommendations
May 13, 2020 Agency extends Quality Assessment payment deadline for nursing homes and Intermediate Care Facilities AHCA E-blast Extension of Quality Assessment Payment Deadline for Nursing Homes and Intermediate Care Facilities
May 11, 2020 CMS Grants Expanded Ability for Hospitals to Offer Long-term Care Services (“Swing-Beds”) for COVID-19 Patients CMS Grants Expanded Ability for Hospitals to Offer Long-term Care Services (“Swing-Beds”) for COVID-19 Patients
May 8, 2020 CDC COVID-19 Community Checklist COVID-19 Checklist: Older Persons
May 6, 2020 Guidance for essential businesses operating during COVID-19 pandemic Guidance (Interim): Business and Employer COVID-19 Response and Planning
May 4, 2020 Updated AMA Special coding advice during COVID-19 public health emergency Updated AMA Special Coding Advice During COVID-19 Public Health Emergency Document
April 17, 2020 Long-term care and Residential Facility Notification Requirement Reminder Long-Term Care and Residential Facility Notification Requirement Reminder
March 21, 2020 Agency guidance to facilities to call local law enforcement in case of emergency Local Law Enforcement: Summoning to Facilities
March 2, 2020 Agency directs nursing homes and residential healthcare facilities to immediately review facility protocols Health Care Facilities and Providers: Novel Coronavirus Update
Food Safety April 1, 2020 Best practices on safe food handling and employee health in retail settings during COVID-19 Pandemic Best Practices for Retail Stores, Restaurants, and Pick-up/Food Delivery Services
April 1, 2020 Food/delivery service fact sheet Fact Sheet on Best Practices for Retail Stores, Restaurants, and Pick-up/ Food Delivery Services
Building and Physical Plant February 11, 2021 Office of Plans and Construction (OPC)  updates OPC COVID-19 Updates
April 10, 2020 Hospital Isolation Room Conversion Guidance for Temporary Isolation Rooms
CDC and DOH Guidance Continuous Updates Centers for Disease Control COVID-19 Information Centers for Disease Control COVID-19 Website
Continuous Updates Florida Department of Health COVID-19 Information Florida Department of Health COVID-19 Website
Continuous Updates Antigen Testing in Nursing Homes Latest CDC Guidance
August 12, 2020 Florida Department of Health (FDOH) Important Updates for Health Care Providers for COVID-19 FDOH Important Updates for Health Care Providers for COVID-19
April 17, 2020 CDC trainings for health care providers CDC trainings for health care providers – E-blast

Health Care Facility Updates

The Agency requires all licensees providing residential or inpatient services to use an approved database for reporting its emergency status, planning or operations. Log into the Emergency Status System (ESS) to update information regarding census, available beds, and all other reportable event-related information. The system serves as a monitoring tool, so if you must make a request for assistance, please contact your local Emergency Operations Center--a link is available at: https://www.floridadisaster.org/counties/. For information and user guides on gaining access to ESS, logging in, or updating your emergency status, visit this webpage: http://ahca.myflorida.com/MCHQ/Emergency_Activities/index.shtml. For ESS support outside of normal business hours, please send a detailed email to AHCAESS@ahca.myflorida.com.

ESS Resources

Assisted Living Unit

Phone: (850) 412-4304

Email: assistedliving@ahca.myflorida.com

Laboratory and In-Home Services Unit

Phone: (850) 412-4500

Email: LABSTAFF@ahca.myflorida.com

Hospital and Outpatient Services Unit

Phone: (850) 412-4549

Email: hospitals@ahca.myflorida.com

Long-Term Care Services Unit

Phone: (850) 412-4303

Email: LTCStaff@ahca.myflorida.com

Resources