Hospital Inpatient Data

The Hospital Inpatient Data Program collects three types of discharge data from 269 inpatient healthcare facilities including Acute Care Hospitals and Short-term Psychiatric Inpatient facilities, Comprehensive Rehabilitation Inpatient facilities and Long-term Psychiatric Hospitals. Reportable events include all acute, intensive care, and psychiatric live discharges including newborn live discharges and deaths. (Comprehensive Rehabilitation data is an independent inpatient data set; for more information, please follow the aforementioned link)

Inpatient Discharge Data is collected in accordance with Section 408.061, Florida Statutes, and Florida Administrative Codes: Chapter 59E-7, F.A.C. These laws require that all acute, intensive care and psychiatric inpatient discharge records be reported to the Florida Center for Health Information and Policy Analysis. The data is used for information guides and research by many that are interested in improving the health of Florida residents.

Links to information about reporting inpatient data:

• Internet Data Submission System (IDSS) Presentation:This is a step-by-step power point presentation on how to submit your inpatient and outpatient discharge data to SCHS through the secure website https://ahcaxnet.fdhc.state.fl.us/patientdata/. We strongly recommend that you view this presentation prior to submission, in order to become comfortable with navigating through the various screens of the IDSS.

• Reporting Period Calendar: This is a 12 month calendar that outlines the reporting periods for each of the four quarters, the due dates for initial submissions of data, and the final certification date for each quarter. It also includes a section for notes regarding errors, submission dates, etc. This tool is an excellent resource for facility contacts and can be printed on a quarterly basis for use in tracking reporting/submission history.



• Notice of Adopted Rule Amendments
  Inpatient Data Rules: 59E-7.012, 59E-7.014
  Present on Admission
  Effective: May 22, 2007



• Data Specifications: (PD10-1, 2007)
• Chapter 59E-7.014 FAW
• Chapter 59E-7.012 FAW
• Inpatient Audit / Threshold Dictionary
• Inpatient XML Schema PD10-1
• Inpatient XML Sample PD10-1
• Present on Admission Clarifying Memo
• POA_CEO Cover Letter
• Present on Admission Guidelines (CMS Link)

• Data Specifications: (PD10, 2006)
• Inpatient XML Schema
• Inpatient XML Sample File
• Inpatient Data Elements
• Inpatient Audit/Threshold dictionary

• Resources:  Forms, Data Connection Newsletter, Helpful links
• Present on Admission Reminder - Memorandum
• AHCA-UB04 Crosswalk - Memorandum
• AHCA-UB04 Crosswalk - Matrix
• Data Resubmission Policy [58kb .pdf]

• Frequently Asked Questions

• Contact Us or Order Data: We respond to requests for data from a variety of users, both inside the Agency and external stakeholders. If you can not find what you need on these pages, or have suggestions for improvement, please use the contact information to let us know.

Some of the above documents are PDF files, which require Acrobat Reader to view.

Vision impaired users will need to download the Adobe Acrobat Access Plug-in to read Adobe PDF documents in Acrobat 4.0x or Acrobat Reader 4.0x.