Electronic Health Records Florida Medicaid Incentive Program | Home

The initial implementation of electronic health records incentive program has been extremely successful. Florida health care providers have significantly expanded the use of electronic health records. To date, over $424M in incentives has been distributed to Florida providers. The participation in this program in the current state fiscal year has exceeded expectation and the appropriated funding has been distributed. Applications will continue to be accepted, but the Agency does not anticipate distributing any more funds. Additional information, when available, will be posted on the website.

As a result of the American Recovery and Reinvestment Act (ARRA) eligible Medicaid professionals and hosptials, are offered financial incentives for the implementation and meaningful use of certified health record technology in the management of patient populations. This website has been designed to provide information about Florida's incentive payment program.

Program Year 2013 Grace Period Now In Effect for Eligible Professionals

The grace period for program year 2013 is in effect through March 31, 2014.  For applications that met program requirements for adoption or Meaningful Use of electronic health record (EHR) technology in calendar year 2013, incentive payment applications will be accepted through March 31, 2014.  You are encouraged to submit as early as possible so that any corrections, updates, etc. can be made in a timely manner.  Program year 2013 applications submitted after March 31, 2014 will not be considered.

If you are experiencing technical issues in submitting your application, please log your issue with the EHR Call Center at 1-855-231-5472.  This will ensure that you are getting the necessary resources to resolve your problem as well as potentially allowing additional time for your application to be considered.

The call center can also assist with policy and application questions or emails can be sent to MedicaidHIT@ahca.myflorida.com.

Program Year 2014 Meaningful Use Applications

The on-line state registration and attestation system, MAPIR, is tentatively scheduled to be ready for 2014 Meaningful Use attestations in April 2014.  Providers must hold their applications for Program Year 2014 Meaningful Use attestations until the system updates are in place.  Information entered into an old application will not transfer.  2014 Meaningful Use applications begun prior to the system updates being implemented will be aborted and providers instructed to begin a new application.

Adopt, implement and upgrade applications for Program Year 2014 can be completed now.  Ensure that you are using your 2014 EHR certification number when completing the application.  Providers do not need to update the certification number entered on their original CMS registration.  You will have the opportunity to make the update in MAPIR. The system will display the old certification number and ask that you indicate whether the registration information is accurate.  If the only inaccuracy is the certification number or the contact information, please click yes and enter the correct information on the next series of screens. Any other updates to your application need to be made at the CMS registration site.

If you have questions, please contact the EHR Call Center at 1-855-231-5472.

Avoiding Medicare Payment Adjustments

Eligible professionals (EPs), eligible hospitals (EHs), and critical access hospitals (CAHs) who are not meaningful users of certified EHR technology may be affected by the mandated Medicare EHR Incentive Program payment adjustments.  These adjustments will be applied to your Medicare reimbursement effective January 1, 2015, for EPs and October 1, 2014 for Medicare EHs. Payment adjustments for CAHs will be applied beginning with the fiscal year 2015 cost reporting period.

To avoid the adjustments, providers can attest to Meaningful Use through either the Medicare or Medicaid EHR Incentive Program. Read the "What Providers Need to Know"(.pdf 152 KB) document to learn more about adjustments and what you need to do.

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